Time Management for Managing Projects and Complex Tasks

The new PD Training Signature series course, Time Management for Managing Projects and Complex Tasks, incorporates best practices from a range of professional frameworks like Agile SCRUM, to create a real-world time management training course for the real-world project manager. 

Managing complex tasks, like projects, requires a range of time management skills.  Most important is the estimation process for costs and timings.  Most project estimations are difficult to forecast, hence why a large number of projects end up being delivered over-time and over-budget.

We introduce course participants to a range of modern tools including mobile apps, online counters and timers, which allow you to better leverage your time while at work.  Mobile devices can now be important tools when improved productivity is the primary goal.

Learn essential skills like how to conduct multiple estimation techniques, delegation of tasks, meeting management, managing a crisis situation and much more!  You will learn about your own personality type as well as other personality types and how to engage others in an entirely new way that provides a path to better communication and improved time management skills.

PD Training can provide a complete professional development program for your organisation which includes personality profiling and automated training needs analysis, so contact us today to learn more!

Click the “Group Booking Quote” button for a free quote for your internal team training at your preferred location or contact us to attend live courses delivered in-person or live online.  Courses are available in Sydney, Melbourne, Brisbane, Perth Canberra, and Adelaide, or via virtual or hybrid training.

Your Learning Outcomes

In this course you will learn to:

  • How to use your Personality Traits to Improve your Time Management
  • Learn to Organise the Workspace for Efficiency
  • Making the Most of Planning Styles and Approaches
  • Estimating Time for Tasks – Using PERT and Planning Poker
  • What to do if you’re Not a “Planner”
  • Master the Art of Staying Focused
  • Discover How and When to Say “No”
  • Master When and How to Delegate for Maximum Productivity
  • Gain Skills to Instil Good Habits and Eliminate Bad Ones
  • Gain Insightful Skills to Better Manage Meetings
  • Manage Email
  • Handle High Pressure, Crisis Situations with Ease
  • Discover Alternatives to In-person Meetings
Duration: 1.0 day course Live Online Experts



Reviews

Time Management for Managing Projects and Complex Tasks Reviews:

"In my work and personal life I have been struggling with time management for years, Derrick the facilitator provided some great tools and delivered the content in a method that was relevant and effective to meet my learning style. I have also been working through some barriers in my work environment that Derrick was able to discuss with me after the session which was extremely supportive and important for me at the time. I'd be more than happy to recommend course and Derrick for his amazing service and attention to his learners. Derrick would be happy to know I've already undertaken 3 of the several changes today which has already provided an impact!"

Independent Schools Victoria

"I believe the profiling was very beneficial in encouraging all participants to look beyond themselves to enable them to gain an understanding of others and their natural tendencies. I am hopeful that having key team members attend this training together will enable us to communicate better, increasing productivity and reducing frustration within the organisation."

Body Science International


"Derek was very personable and knew his stuff. He had some really great ways of incorporating everyday examples into the learning. Would highly recommend this course and others to come along.''


-Bupa Australia


“ This is the first course I have attended that has held my attention for the whole time and I was not watching the clock. it was relevant, related to problem solving issues with in the project and a great way to learn concepts as well as demonstrate examples.

Our trainer (Karen) was fantastic. really bought the group together and could link her experiences with us. Fantastic. Thank you Karen ”

-Catholic Homes


“ Our trainer was excellent. She tailored the day to our particular needs, and she was very flexible - allowing us extra time to discuss issues of most relevance to us. She was engaging and very adept at making people feel very comfortable talking about themselves and issues in a way that work colleagues might find difficult ordinarily. I cannot recommend her highly enough as a trainer.
Presentation of the training was to a very high standard!!! Very impressed.! ”

-Department of Environment and Resource Management


“ Thank you Scott for your time I really came away with the drive to put into practice what was talked in the training. ”

-Financial Ombudsman Service


“ I had a great time and feel I have learnt a lot! I cant wait to use these techniques in the workplace! ”

-Narellan Pools


More happy clients

 




Download Course Outline (PDF)

The Time Management for Managing Projects and Complex Tasks course will help you learn how to manage and maximise your time in a more efficient manner. It will also guide participants on how to use different applications and modern tools to better track your time, set reminders and allocate time tp specific project tasks. Good time management enables you to work smarter - not harder - so you can save time, effort, energy and be more productive.

This course was developed specifically for project managers, or anyone charged with managing large projects or complicated tasks, and uses the most modern tools and skills available today to assist you to become more efficient and valuable in the marketplace.

Course Outline for Time Management for Managing Projects and Complex Tasks

See the Live Online tab for the course outline for the live online course

Topic 1
My Personality And Time Management
  • Using My Awareness of Personality Profiles to Improve Time Management
  • Reflection
Topic 2
Laying The Foundations For You And Your Team
  • 5s Counting Game My Scores
  • “First, 5s and Get Clear”
    • The 5s System
    • What is 5s?
  • 5s Terminology
    • 5s in the Digital Workspace
    • Why is 5s Necessary
    • Benefits of Undertaking 5s
  • Reflection
    • My 5s Take-Aways:
Topic 3
Keeping on Schedule
  • Planning Styles
    • Which Planning Style is Better?
  • Planning Approaches - Top Down or Bottom Up
    • Planning at Work
    • Plan Work and Time - Avoid Oops, Use Your Oppas!
  • Estimating Time for Tasks – Using PERT and Planning Poker
    • Project Evaluation and Review Technique (PERT) (from PMBOK Project Management)
    • Planning Poker (from scrum project management)
    • Why Fibonacci Series is Used
    • Maximise the Value – Ritualise this Process!
  • Stay ‘Switched On’ and Creative – use Fiba
    • Ask the Fiba Questions
  • Planning for Non-Planners – “Planning by Questioning”
  • Reflection
Topic 4
Now Plan
  • The Rule of Deadlines – Parkinson’s Law
    • How to Use Parkinson’s Law to Your Advantage.
  • Feeling Challenged? Win with Power-Plays,
    • (A Variation On The Pomodoro Technique, Also Known As Time Boxing)!
    • Your Power-Play Coach Says To Remember To Include S.T.I.N.G. In Every Power-Play
  • How to Deal with Interruptions
    • Interruptions – Take Control When You Can
    • Handling Interruptions Efficiently
  • How to Say No… and Be Loved for It!
    • The “Direct No” Approach
    • Exercise: Saying Direct No
    • The “Indirect No” Approach
  • Reflection
Topic 5
The Art Of Delegation
  • The Art Of Delegation
  • Think Laterally to be More Productive
  • One Person, Can’t Achieve Much On Their Own
  • When to Delegate
  • Delegation Types
  • Delegation check List
  • To Whom Should You Delegate?
  • Keeping Control
  • The Importance of Full Acceptance
  • When Delegating, Remember
  • Reflection
Topic 6
Managing Your Habits
  • Definition
    • Why Do We Develop a Bad Habit?
    • How to Be Disciplined
  • 6-Steps to Eliminate Bad Habit
    • How to Beat the Urge
  • Reflection
Topic 7
Meeting Management
  • Meeting Attitude: A Short Self-Assessment
  • Deciding if a Meeting is Necessary
  • Using the PAT Approach
  • Building the Agenda
    • Time:
    • Making Sure the Meeting Was Worthwhile
  • Alternatives to Meetings
    • Instant Messaging
    • Teleconferencing
    • E-Mail Lists and Online Groups
    • Collaboration Applications
  • Reflection
Topic 8
Technology
  • Email
    • Manage Your Emails – Don’t Let Email Manage You
    • Archiving
    • Frequency
  • Manage Your Inbox with Flags and Rules
    • Flag Incoming Messages for Follow-up
    • Set a Reminder for More Important Items
    • Create rules
    • Always connected:
    • Balancing perspective
    • Takeaways
  • Your own personal assistant? Yes, you can!
    • Smart phone or tablet or windows 10
    • How can they help
    • Closing the loop
  • Universal note taking apps
    • Out of Reach, Out of Sight, Out of Mind? - Not Anymore!
  • Reflection
Topic 9
Reflections
  • Create an Action Plan
  • Accountability = Action
 

In-House Training - We’ll focus on what matters most to you and tailor to your context


Face-to-Face, Live Online, or Hybrid Class Tailored to Your Needs

When you want a tailored learning experience targeting exactly what you want without bringing everyone physically together, the best choice is a Live Online Class run by PDT.

We tailor the content and activities to be specific to your current needs and the needs of the people and run the course in our usual activity-based workshop style training, however, the participants can all be offsite, or some can be in the room with others offsite.

Unless you have a preferred tools we use 'Zoom for Education' that includes enhanced collaboration features such as One-click content sharing, real-time co-annotation (people can work together in activity files), and digital whiteboarding, we also include things like live polls and group chats so you virtually have the same collaborative learning experience of attending a course in a room with other people.

live online & hybrid

We have delivered these 100's (if not 1000's) of times, and get great outcomes. We achieve great outcomes because we keep our learner centric approach - just because it’s delivered through a screen to some or all participants doesn’t mean it needs to be less tailored or less personalised.

You still have an expert trainer who talks to you prior to the session and tailors the delivery to use your terminology, ensure activities are relevant and directly applicable and ensures an engaging learning experience that provide people with skills and techniques they can apply the very next day.

A hybrid class is with some people connecting online, and some people physically together in the same room.

Live Online Participant Feedback:

90% Overall Trainer Rating

88% Delivery was Adapted to me Personally

75% I Would Recommend this Course to Someone Else

Face to Face Options With Everyone in the same room

1-hour Motivator
one hour motivator
3-hour Power Sessions
3 hour power session
Full-day training
full day training
Conferences
Conferences
At your workplace At your workplace
In our Training Rooms In our Training Rooms
 In our Online Training  Room - the HIVE In our Online Training Room

We’ll make things easier so you can focus on adding more value

PDT Training Management Centre Logo

We provide the Training Management Centre which is an information hub before, during and after training.
(Let us know if there’s parts you don’t want to use)

Invites people to training

(So you don’t have to)

Invite People icon

Generates Sign in Sheet

(So you don’t have to)

Generate Sign In Sheet Icon

Generates Branded Flyer

If you want to ‘promote’ internally

Generate Branded Flyer Example

PDF’s of Certificates

(can be co-branded with your logo)

Completion Certificate Included

Collects and Reports feedback

(So you don’t have to)

Feedback Report Example

Complete Results Dashboard

(including trainer insights)

Results Dashboard Example

What are people going to do differently?

At the completion of training participants are encouraged to create an action plan, and invite an accountability buddy via their Orgmenta App.

In your Training Management Centre you have transparency to the action plans so you can see what people are going to do differently.

My Action Plan
Participants encouraged to create

Want to get clear on impacts and measure success? Our system and expert consultants support you.


Our systems and people make it easy to identify how you’ll be able to measure impacts,
and then report on the success in the weeks or months after training.

Measure metrics your way

Do you already have a training management system and wish they were automatically up to date?

Training APIs

It’s surprisingly easy to make it so that your system can automatically be up to date with all the training record details you need.

More than just a training provider - we are your Learning and Development Partner, we look forward to working with you, talk to one of our friendly expert consultants today.

Upcoming Live Online Classes

Time Management for Managing Projects and Complex Tasks - 3hours
Live Online
3-hour course
9:00 am - 12:00 pm Australia/Brisbane
$495.00
29 June
Enrol Now
Filling fast
28 August
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Filling fast
5 November
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Download Live Online Course Outline (PDF)

Course Outline for Time Management for Managing Projects and Complex Tasks - 3hours

Topic 1
My Personality And Time Management
  • Using My Awareness of Personality Profiles to Improve Time Management
  • Reflection
Topic 2
Laying The Foundations For You And Your Team
  • 5s Counting Game My Scores
  • “First, 5s and Get Clear”
    • The 5s System
    • What is 5s?
  • 5s Terminology
    • 5s in the Digital Workspace
    • Why is 5s Necessary
    • Benefits of Undertaking 5s
  • Reflection
    • My 5s Take-Aways:
Topic 3
Keeping on Schedule
  • Planning Styles
    • Which Planning Style is Better?
  • Planning Approaches - Top Down or Bottom Up
    • Planning at Work
    • Plan Work and Time - Avoid Oops, Use Your Oppas!
  • Estimating Time for Tasks – Using PERT and Planning Poker
    • Project Evaluation and Review Technique (PERT) (from PMBOK Project Management)
    • Planning Poker (from scrum project management)
    • Why Fibonacci Series is Used
    • Maximise the Value – Ritualise this Process!
  • Stay ‘Switched On’ and Creative – use Fiba
    • Ask the Fiba Questions
  • Planning for Non-Planners – “Planning by Questioning”
  • Reflection
Topic 4
Now Plan
  • The Rule of Deadlines – Parkinson’s Law
    • How to Use Parkinson’s Law to Your Advantage.
  • Feeling Challenged? Win with Power-Plays,
    • (A Variation On The Pomodoro Technique, Also Known As Time Boxing)!
    • Your Power-Play Coach Says To Remember To Include S.T.I.N.G. In Every Power-Play
  • How to Deal with Interruptions
    • Interruptions – Take Control When You Can
    • Handling Interruptions Efficiently
  • How to Say No… and Be Loved for It!
    • The “Direct No” Approach
    • Exercise: Saying Direct No
    • The “Indirect No” Approach
  • Reflection
Topic 5
Managing Your Habits
  • Definition
    • Why Do We Develop a Bad Habit?
    • How to Be Disciplined
  • 6-Steps to Eliminate Bad Habit
    • How to Beat the Urge
  • Reflection
 

Details:

  • Small classes, average 5 people, max 16
  • Certificate of Completion (always available in the App)
  • Comprehensive courseware available in the App
  • Live online interactive session with an expert trainer

Questions:

Live Online Money Icon

$100 Discount!

Every live online class booking entitles
you to a $100 discount on an
in-person public class.
(Discount valid for 18 months)

Instructor Led

Looking for a full-day course in a physical room? Check the calendars in Australia and New Zealand

When you book a Public Class with PD Training you can expect:

PDT Activities and discussion

To Be Engaged All Day

Activities and discussion for engaged learning all day.

Real world trainer

An outstanding trainer

On average PDT trainers have 15 years industry experience and 7 years training experience.

Tailored training

Focussed on you

We always tailor activities and scenarios to be relevant to you.

Transfer policy

100% Transfer Policy

If an unforseen event prevents public class attendance, no problem. Transfer to new person, course, date or city.

Refresher course

Refresher Course $0

In-House and Public Class participants are welcome to join a public class in the same topic for 12 months.

Confidence of booking

Acclaimed Provider

The confidence of booking with an acclaimed multi national training company.

eLearning and video

Multi-modal Reinforcement

Support, reinforcement & extension eLearning and videos in the App.

Outstanding learning that people can do in the flow of work

  • Fresh targeted video-based microlearning content with interactive lessons and quizzes included.
  • Rigourous review process
  • Only $11.00 per course per person per year.
  • Or get the $110.00 bundle and save.
Bite Size learning that people love
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