{"id":2179,"date":"2013-06-27T08:53:55","date_gmt":"2013-06-26T22:53:55","guid":{"rendered":"http:\/\/pdtraining.com.au\/blog\/?p=2179"},"modified":"2015-09-01T13:06:46","modified_gmt":"2015-09-01T03:06:46","slug":"business-writing-courses-brisbane-melbourne-sydney-proofread-business-documents","status":"publish","type":"post","link":"https:\/\/pdtraining.com.au\/blog\/business-writing-skills\/business-writing-courses-brisbane-melbourne-sydney-proofread-business-documents\/","title":{"rendered":"How to Proofread Your Business Documents – Business Writing Courses in Parramatta, Melbourne, Canberra"},"content":{"rendered":"
\"Business<\/a>
Train to write perfect business documents<\/figcaption><\/figure>\n

Writing is not only about choosing the right words, but also about formatting, sentence structure and grammar.<\/strong><\/p>\n

To gain skills to write professional business documents, participate in\u00a0Business Writing Training Course<\/a> delivered by pdtraining in\u00a0Parramatta, Melbourne, Canberra and other cities.<\/p>\n

Once the document has been created you\u2019ll then need to review your work carefully to make sure it\u2019s error-free and grammatically correct.<\/p>\n

In this article, we will give you an overview of the processes of proofreading, peer review, and preparing business documents for printing and electronic publishing.<\/p>\n

\"book<\/a><\/figure>\n

Proofreading 101<\/em><\/h3>\n

Proofreading is the systematic check for spelling, punctuation, grammar, and typographical errors. It is different from editing, which is used for checking accuracy, consistency, clarity, and organisation of written text.<\/p>\n

Deliberate time and effort must be invested in proofreading. Our minds can easily miss omitted words, incorrect spelling or improper use of sentence structures, unless trained to look for them. This happens particularly when we are proofreading our own work, or when we are familiar with the subject matter of the document.<\/p>\n

Most of us can think faster than we can type. The gap between our thinking process<\/a> and our typing makes it likely that we will leave certain words out (omission) or make assumptions about the reader\u2019s understanding.<\/p>\n

Spell-check and grammar-check functions in word processing software are good ways to start the proofreading process, but I\u2019m sure you\u2019ve seen them say something is incorrect even though we know what we\u2019re written makes sense. And that they are not reliable in spotting all errors especially if you\u2019re using a version of non-US English.<\/p>\n

Here are some tips on effective proofreading:<\/strong><\/p>\n

Avoid proofreading immediately after writing. If possible, put the material aside for a few hours or days before starting to proof the document. Try and shift to a \u2018critical\u2019 mindset before proofreading your own work.<\/p>\n

Read slowly and consider every word. Read what is actually on the page and watch if you\u2019re filling in blanks!\u00a0 Use a coloured pen to highlight and identify problem areas.<\/p>\n

Look for one error at a time. You can start at different parts of the paper every time to avoid the negative effects of familiarity with the text.\u00a0 This is especially true for longer documents.<\/p>\n

When in doubt, utilise a peer review process.<\/p>\n

How Peer Reviews Work<\/em><\/h3>\n

Peer review is the process of submitting your work to the scrutiny of another writer, an expert, or a fellow member of your team, with the goal of getting constructive feedback<\/a>. Peer reviews can be done \u2018blindly\u2019, with the identity of the writers kept from the reviewer or in a more open fashion.<\/p>\n

Peer review benefits both the writer and the reviewer:<\/p>\n